Call an officer         (2008 Officiers)

             President                           Jay Williamson (email Jay)

By-laws
RED MOUNTAIN RANCH SOCIAL CLUB
June, 2005

I. The name of this organization shall be called Red Mountain Ranch Social Club.

II. PURPOSE

A. The Red Mountain Ranch Social Club is an organization which promotes the social, cultural, fitness and community growth of its members.

III. MEMBERSHIP

A. The membership of the Red Mountain Ranch Social Club shall be made up
of individuals residing in the Red Mountain Ranch Community and/or members of the Red Mountain Ranch Country Club.
Current and former Red Mountain Ranch residents and/or members of
Red Mountain Ranch Country Club or Red Mountain Ranch Social Club are eligible for membership in the Club.
Active membership is maintained by payment of annual dues.

B. Only active members shall exercise voting privileges.

IV. MEETINGS

A. The Red Mountain Ranch Social Club shall hold its membership meetings at the Red Mountain Ranch Country Club unless otherwise stated in a meeting notice.

B. Unless otherwise announced, General membership meetings shall be on the second and fourth Thursday of each month.

C. Robert’s Rules of Order (in its most recent edition at the date of its use) shall be the parliamentary authority of all matters of procedure.

V. DUES

A. Annual membership dues are to be paid by 31 January for the calendar year.

B. Dues shall be recommended by the Membership Committee and approved by the active membership.




VI. VOTING PRIVILEGES


A. A quorum consists of the active membership present at any regular or special meeting. Decisions shall be made by a simple majority.


VII. OFFICERS AND DIRECTORS

A. The activities of the Red Mountain Ranch Social Club shall be managed by a Chair, Vice-Chair, a Secretary, an Assistant Secretary, a Treasurer, an Assistant Treasurer, three Directors and the immediate past Chair who may exercise all such powers delineated.

B. Officers and Directors shall serve for one year. Term limit shall be two years in any one position, rotating terms so there will always be officers or directors who carry over from one term to another.
The term shall be from January 1 to December 31.

C. An officer or director may resign by written letter to the membership. If during the term of office, any official resigns, dies, moves or is otherwise unable to fill out the term of office, the Vice-Chair or a Director will assume all responsibilities delineated until an election is held to fill the office.
A two week’s notice shall be given to the general membership prior to any election.

D. The Chair shall be elected from the active membership and shall preside at the general and special membership meetings.
The Chair shall set agendas, designate and/or appoint committees, request volunteer committee members and collect committee reports.

E. The Vice-Chair shall be elected from the active membership and shall perform
all duties of the Chair in his/her absence and shall perform other duties as
requested by the Chair.

F. The Secretary shall be elected by the active membership and shall record and retain the Minutes of all meetings and perform any correspondence as requested by the Chair.

G. The Assistant Secretary shall be elected from the active membership and shall perform all duties delineated for the Secretary in his/her absence.

H. The Treasurer shall be elected from the active membership and shall have
custody of the Red Mountain Ranch Social Club’s funds and maintain accurate
records of all receipts and disbursements of said funds in financial books to be maintained for the Club.
The Treasurer, together with the Assistant Treasurer shall comprise the Finance/Audit Committee.
The Treasurer shall prepare financial reports to the membership annually or as requested by the Chair.

I. The Assistant Treasurer shall be elected from the General Membership and shall perform all duties delineated for the Treasurer in his/her absence as well as serve with the Treasurer on the Finance/Audit Committee.

J. The Directors shall be elected from the active membership and shall assist
the officers in managing the affairs of the Club.

VIII. COMMITTEES

A. The Membership, Finance/Audit, Social, Welcome and Program Committees shall be Standing Committees.
Standing Committee members shall serve for one year. Terms shall be limited to two years.

B. The Membership Committee shall maintain membership records.

C. The Finance/Audit Committee, shall consist of the Treasurer and Assistant Treasurer. This Committee shall review financial records at the end of each calendar year.

D. The Social Committee shall develop the social activities for the membership.

E. The Program Committee shall arrange for the program of each meeting.

F. The Welcome Committee will distribute RMRSC brochures to designated
locations and make an effort to welcome newcomers and enlarge RMRSC
membership.

G. Other committees may be designated by the Chair as needed.

H. The Chair of all committees shall be elected by the majority of that
committee.

The Committee Chair shall provide reports as requested by the Chair.

IX NOMINATIONS

A. A Nominating Committee shall be named by the Board each year in September. The Committee will present a slate of candidates to the membership in October. Elections will be held the first meeting in November and nominations may also be made from the floor. Should there be only one candidate for any office, the candidacy will be affirmed by the majority of active members present at the first meeting in November.





X. AMENDMENTS

A. Requests for an amendment to the BY-LAWS shall be submitted to the Chair in writing.

B. When a request is made, the Chairman shall appoint an ad hoc By-Laws Review Committee to review the potential of such an amendment.

C. The By-Laws Review Committee, at its discretion, shall submit a proposed amendment to the membership in writing at least two weeks (14days) prior to any regular or special meeting. The amendment shall be
considered at that time.

D. A quorum for the purpose of amending the BY-LAWS shall consist of one-third (1/3) of the active membership.

E. These BY-LAWS must be amended by the affirmative vote of two-thirds (2/3) of the quorum.

F. There shall be no proxies or absentee ballots.

XI. DISSOLUTION

A. The Red Mountain Ranch Social Club may be declared defunct with an affirmative vote of two-thirds (2/3) of the active membership.
After paying or making provision for the payment of all liabilities, any remaining assets shall be disbursed to a charity or educational institution selected by two-thirds (2/3) of the active membership.

XII. FISCAL YEAR

A. The fiscal year shall be from January 1 through December 31.


APPROVED this _________day of_________________, ____________________.

SIGNED_______________________________________________Date_________
Chair

SIGNED_______________________________________________Date_________
Co-Chair 

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